Frequently Asked Questions

  • SCHEDULING
  • HOW TO CONNECT
  • EQUIPMENT
  • WHAT TO EXPECT
  • OTHER TIPS
  • Evans DLP session(s) should be scheduled at least three weeks in advance. Please submit the request form, and VMFA will contact you to schedule your visit(s) and a test call.
  • All first-time Evans DLP users must schedule a test call when scheduling a session. We also recommend test calls for previous users who may have changes to the technical set-up in their classrooms.
  • Because sessions are interactive, class-sized groups work better than large groups of combined classes. We can meet with each of your class sections during their respective class times. Please note the meeting times of each section on the request form.

VMFA Distance Learning sessions can be accessed by both in-person and remote-learning classrooms.

Remote-learning Classrooms:

  • VMFA Distance Learning will come as a visitor to established remote-learning classrooms, using the digital platform, meeting ID, and protocols already in place for remote learners in the class.
  • Teachers will be asked to share preferred digital meeting platform and connection details when booking a session.  Teachers will confer with the VMFA Distance Learning staff during a planning meeting and test call.

In-person Classrooms:

  • For schools that are currently meeting in-person, classrooms will be invited to VMFA’s Distance Learning Zoom meeting room for each session.
  • Teachers will receive a VMFA Meeting ID and simple instructions when they book a session.  A test call scheduled before the session will ensure the best connection and experience for students.

 

For classrooms meeting with students in-person, the following is needed for a VMFA Distance Learning session:

    • An internet-connected computer or web-enabled device connected to a projector, monitor, or Smartboard
    • An external or built-in webcam positioned to see your group.
    • An external USB noise-cancelling conference microphone is ideal, but built-in microphones are ok as long as a group “spokesman” can repeat responses if needed.
    • Speakers loud enough for entire classroom to hear. Be sure speakers are pointing away from mic to prevent feedback.
    • Evans DLP sessions are designed to be student-centered and foster inquiry.
    • Students will be invited to participate in a casual, but meaningful conversation centered upon artworks that can enhance their understanding and provoke curiosity about topics they are studying in the classroom.
    • Students will need no more than a pencil and paper for interactive activities unless otherwise noted when you book your session. Please ask them to have these items on hand.

For classrooms meeting in-person, students should not use laptops, tablets, or cellphones during an VMFA DLP session.

For classrooms meeting in person, sound quality is best when classrooms have a noise-cancelling external microphone. If one is not available, keeping classroom noise and extra chatter to a minimum is very helpful, and allows the VMFA educator to best hear student responses and thoughts. Seeing the most number of students via your classroom camera helps our instructor to provide the best interactive experience for your class.

Connectivity is enhanced when the fewest number of devices are connected to classroom internet. Please ask students to disconnect laptops, tablets or phones from the wifi during a session. We also recommend closing other programs and windows on the computer running Zoom for the session.

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