College Group Request Form This request form is for college groups of 10 or more Guided tours are offered the following days and times (excluding holidays and tour guide breaks): Mon: noon Sat-Sun: 11 am, noon Mon-Wed: 12 pm - 4 pm Thur - Fri: 12 pm - 8 pm Self-directed visit requests must be submitted at least 3 weeks in advance. Full payment for all special exhibition tickets and lunches must be made at least one week prior to your visit. Once payment is made, it is not VMFA's policy to offer refunds. Payments must be made in one payment, by either credit card, cash or check paid to VMFA. We will not accept individual payments, nor will individual payments receive the group discount. We will attempt to contact you for payment one week prior to your visit. If payment arrangements have not been made at least 4 days prior to your planned date, you will be sent a letter of cancellation. If you have scheduled a guided tour and you are late, it is up to the Tour Guide to decide whether he or she may extend the scheduled time to accommodate your group, or they may opt to provide an abbreviated tour for the duration f the time they have been scheduled. Names of VMFA members, as well as their membership numbers, must be provided to secure a free member ticket for anyone in your group.* I have read the above information and I am ready to proceed with my visit request.About Your VisitWhat kind of college group visit are you planning?*Self-directed: Permanent CollectionGuided TourSpecial Exhibition - Edward Hopper and the American HotelSpecial Exhibition - Sunken CitiesVMFA Scavenger HuntWhat galleries do you plan to visit?* Select All African American Ancient (Egyptian) Ancient (Greek/Roman/Etruscan) Art Deco Art Nouveau East Asian (Chinese/Japanese/Korean) English Silver European (Byzantine/Medieval/Renaissance/Baroque) European (18th Century/19th Century) Faberge German Expressionism/French Modernism Interactive Teaching Gallery Mid to Late 20th Century Native American Photography Pre-Columbian South Asian (Indian/Nepalese/Tibetan) 21st Century Works on Paper Guided Tour Offerings*All guided tours are based on Tour Guide and Gallery availability. Our tours are offered on the hour. Please note the number of people allowed for each tour. What is the focus of your visit?Special ExhibitionsEdward Hopper and the American Hotel* Self-directed visit to see "Edward Hopper and the American Hotel"-$10 per student, $12 per adult Self-directed visit to see "Edward Hopper and the American Hotel" with audio guide - $15 per student, $17 per adult Guided tour of "Edward Hopper and the American Hotel" 10 - 40 people - $10 per student, $22 per adult All guided and self-directed Special Exhibition tours are based on Tour Guide and Gallery availability. Our guided tours are offered on the hour. Please note the number of people allowed for each tour. Guided tours will be offered beginning November 12th. One chaperone per every 10 students will receive a complimentary ticket.Treasures of Ancient Egypt: Sunken Cities* Self-directed visit to see "Treasures of Ancient Egypt: Sunken Cities"-$10 per student, $16 per adult Self-directed visit to see "Treasures of Ancient Egypt: Sunken Cities" with audio guide - $15 per student, $21 per adult Guided tour of "Treasures of Ancient Egypt: Sunken Cities" 10 - 40 people - $10 per student, $26 per adult All guided and self-directed Special Exhibition tours are based on Tour Guide and Gallery availability. Our guided tours are offered on the hour. Please note the number of people allowed for each tour. "Treasures of Ancient Egypt: Sunken Cities" opens on May 23, 2020. Guided tours will be offered beginning June 16, 2020. One chaperone per every 10 students will receive a complimentary ticket.Scavenger HuntVMFA Scavenger Hunts take approximately 1.5 to 2 hours and cost $10 per person. Our Scavenger hunts are based on facilitator availability and are offered between 10 am and 5 pm Monday through Friday. Please be aware of the maximum number of people allowed per tour theme.Scavenger Hunt Options* Superstars of the VMFA /9 - 44 people/Enjoy a mini "pop" culture excursion through the museum Artful Globe Trekking /9 - 48 people/An International hunt through our permanent collection War and Peace / 9 - 56 people/ View art based on famous battles and images of peace Garden Party / 9 - 84 people/ Travel through a garden of art The Pursuit of Power / 9 - 70 people/ Discover how imagery can denote power and wealth East Meets West / 9 - 84 people/ See how art from the Eastern hemisphere affected art worldwide Dates and TimesPlease enter your top three dates and times. Dates must be at least 3 weeks in advance.Date 1* Date Format: MM slash DD slash YYYY Date 2* Date Format: MM slash DD slash YYYY Date 3* Date Format: MM slash DD slash YYYY Time 1 : HH MM AM PM Time 2 : HH MM AM PM Time 3 : HH MM AM PM Lunch InformationAre you interested in having lunch at the museum?*YesNoLunch at the Museum*We are interested in lunch in the Marble HallWe are interested in having lunch in Amuse RestaurantWe are interested in having lunch in Best CafeMarble Hall LuncheonsIf you have a group of 20 or more, a luncheon in our Marble Hall can be arranged. The cost for our a Marble Hall luncheon is $27 per person. This price includes tax and gratuity. If you request a Marble Hall luncheon, a menu will be sent to you via email. We ask that you select one entree and one dessert to be served to everyone in your group at least three weeks prior to your visit. If anyone in your group has any dietary restrictions, kindly share that information with us at least two weeks prior to your visit when we contact you for your final guest count. Best Café InformationBest Café operates on a first-come, first-served basis. Purchasing gift cards or box lunches does not automatically reserve seating space. You may sit at any open tables in the restaurant, or you may eat in our sculpture garden.Options*I am interested in a box lunch from Best CaféI am interested in Gift Cards for Best CaféOur group will be dining individually in Best CaféAmuse RestaurantIf you are interested in dining in Amuse Restaurant, please contact them with your approved tour date at (804)340-1580 to confirm availability and options. Amuse has a private dining room that seat groups of 20 - 32 people.* I understand that I must contact Amuse Restaurant directly to reserve a luncheon space.Other Museum AreasPlease select any other areas of the museum that you plan to visit Gift Shop (Max of 10 students at a time)' Sculpture Garden Interactive Gallery Start Space Orientation Gallery Best Cafe Group InformationNumber of Students*Number of Chaperones*Special NeedsYou may request complimentary wheelchairs at VMFA Coat Check, to the right of the Main Entrance.Are there any students or chaperone with different abilities in your group?*YesNoHow many students or chaperones with different abilities are expected on your group visit?*Please add any additional information you would like to shareContact InformationName* First Last University or College*Address* Street Address Address Line 2 City State / Province / Region ZIP / Postal Code AfghanistanÅland IslandsAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCambodiaCameroonCanadaCape VerdeCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongo, Democratic Republic of theCongo, Republic of theCook IslandsCosta RicaCôte d'IvoireCroatiaCubaCuraçaoCyprusCzech RepublicDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatini (Swaziland)EthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacauMacedoniaMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth KoreaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRéunionRomaniaRussiaRwandaSaint BarthélemySaint HelenaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth GeorgiaSouth KoreaSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan Mayen IslandsSwedenSwitzerlandSyriaTaiwanTajikistanTanzaniaThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkeyTurkmenistanTurks and Caicos IslandsTuvaluUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUS Minor Outlying IslandsUzbekistanVanuatuVenezuelaVietnamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabwe Country Work Phone Number*Cell Phone Number*Email Address* Best means to contact you*Work PhoneCell PhoneEmailAdditional InformationPlease add any additional information that you would like for us to know about your requestHave questions about your visit? Please visit the FAQ page for responses to many common questions we receive regarding adult group visits.Confirm and submit your requestThe typical response time for a request is 5 business days. Once your request form has been processed, you will be contacted by our Adult and College Group Tour Department via email. If we are able to book your visit you will receive a confirmation email that includes our visit guidelines. The guidelines should be shared with all attendees of the museum. Group Policies If you arrive more than 30 minutes after your arranged tour time, you may be required to reschedule your time, depending on ticket availability. If you are running late for your tour time, kindly call (804)340-1575, Monday through Friday, and (804)340-1405 on Saturday and Sunday. TOUR A group of 10 to 40 people may add a guided tour component to their visit, based on Tour Guide availability, with at least a three-week notice. Special arrangements may be able to be made for larger groups. Guided tours are free for students. Guided tours may not be offered for all Special Exhibitions. Groups of more than ten people may not join the free daily tours led by museum Tour Guides. PAYMENT Full payment for all scavenger hunts, Special Exhibition tickets, and lunches must be made at least one week prior to your visit. Once payment is made, it is not VMFA's policy to offer refunds. Payments must be made in one payment, by either credit card, cash, or check paid to VMFA/Group Tours. We will not accept individual payments, nor will individual payments receive the group discount. We will attempt to contact you one week prior to your visit to make payment arrangements. If those arrangements have not been made at least four days prior to your planned date, you will be sent a letter of cancellation. Once payment is made, you will be sent a detailed confirmation of your visit. Membership numbers must be provided in order to secure free member tickets for anyone in your group. GUIDED TOURS If you have scheduled a guided tour and you are late, it is up to the Tour Guide to decide whether he or she may extend the scheduled time to accommodate your group, or they may opt to provide an abbreviated tour for the duration of the time they have been scheduled. Please arrive 10 to 15 minutes early, so that your tour may begin at the scheduled time. ARRIVAL College groups may enter through the Main Entrance. Busses may drop the group off at the Main Entrance. Bus parking spaces are available in front of the VMFA Parking Deck, on a first-come, first-served basis. Credit will not be given for any unused tickets. Unused tickets may not be redistributed nor refunded. All sales are final. COAT CHECK Visitors are required to leave their belongings at the coat check by the Main Entrance of the museum. This includes backpacks, lunches, and outerwear. Luggage is not permitted. Free Coat Check is provided at the Main Entrance for your convenience. All umbrellas, backpacks, and bags larger than 8x13x16 inches must be checked. Wheelchairs, strollers and gallery stools are available at Coat Check free of charge. Nothing may be carried on your back. All backpacks and all bags larger than 8x13x16 must be checked at Coat Check. This includes diaper bags. Anyone who accidentally makes it into the galleries with a backpack should be asked to wear it on the front or carry it in their hands through the galleries, directly to Coat Check. Those with permission to carry a bag due to medical supplies will receive an identifying sticker and should also wear the backpack on the front or carry it in their hands. Items on your back or side are easy to forget and can accidentally hit works of art of other visitors. Umbrellas are large and can accidentally swing into art when they are being carried. CANCELLATIONS Cancellations may be made with no penalty prior to payment. Once payment is made, no refund will be provided, unless VMFA initiated the cancellation. VMFA reserves the right to cancel reservations. If a cancellation has been made after payment, but prior to the date of your visit, our Group Tours Department will work to the best of their ability to reschedule your visit at no additional cost, however, a refund will not be provided. GROUP LUNCHES Group lunches may be arranged through our Adult and College Group Tours Department, with at least a three-week notice, and based on availability. BEST CAFE offers a cafeteria-style lunch, with seating on a first-come-first-served basis. Tables may not be reserved for groups. AMUSE RESTAURANT has seating to accommodate 20 to 32 people. Reservations must be made in advance for all large groups, and are recommended for all visitors. Reservations in Amuse must be made through Amuse Restaurant. VMFA's Adult and College Group Tours Department do not make reservations in Amuse Restaurant, nor are they responsible for reservations made in Amuse Restaurant. VMFA does not have a designated area for groups to have bagged or catered lunches. Groups may eat in the Sculpture Garden if weather permits. No outside catering is allowed in VMFA. MISCELLANEOUS To avoid confusion, we will communicate with one person from your organization throughout the scheduling process. Tours can only be scheduled by submitting a Group Request Form. Phone and email requests will not be honored. If you would like to submit a question prior to submitting your Group Request Form, please do so by emailing Kathy.email@example.com. Email is the best way for us to communicate with you. Please make sure the email you provided on your Group Request Form is correct. All group related correspondence is emailed. if the email you provided is incorrect this may result in your missing important information pertaining to your visit. We will not honor any phone requests. * I have read and understood the guidelines above and agree to share the relevant guidelines with all attendees.NameThis field is for validation purposes and should be left unchanged.